Privacy Policy

Introduction

Shiny Symposium respects your privacy and is committed to protecting your personal data. This privacy policy explains how we handle information about you when you use our website or engage our services.

We are the data controller responsible for your personal information. Our contact details are provided at the end of this policy.

Information We Collect

We may collect and process the following categories of personal data:

Information You Provide Directly

When you contact us or use our services, you may provide us with information including your name, email address, postal address, financial information relevant to the services you're requesting, and any other information you choose to share in correspondence or consultations.

Information Collected Automatically

When you visit our website, we may automatically collect technical information including your IP address, browser type and version, time zone setting, operating system and platform, and information about your visit such as pages you viewed and how you navigated the site.

Information From Third Parties

Occasionally, we may receive information about you from publicly available sources or third parties where you have given consent for such sharing.

How We Use Your Information

We use your personal data for the following purposes:

Service Delivery

To provide the financial management services you've requested, communicate with you about your enquiry or engagement, and manage our relationship with you.

Legal Compliance

To comply with legal obligations we're subject to, including record-keeping requirements and regulatory compliance.

Business Operations

To improve our website and services, analyse how our services are used, and protect against fraud or misuse of our services.

Communications

To respond to your enquiries and send you information you've requested. We will not send you marketing communications unless you've specifically opted in to receive them.

Legal Basis for Processing

We process your personal data on the following legal grounds:

For contract performance, where processing is necessary to provide services you've engaged us for. For legal obligations, where we must process your data to comply with legal requirements. For legitimate interests, where we have legitimate business reasons to process your data and these are not overridden by your rights and interests. Where we've obtained your explicit consent for specific processing activities.

Data Sharing and Disclosure

We do not sell your personal data to third parties. We may share your information in limited circumstances:

Service Providers

We may share data with trusted service providers who assist us in operating our website or conducting our business, such as IT service providers or professional advisors. These parties are contractually obligated to maintain confidentiality.

Legal Requirements

We may disclose your information if required by law, court order, or regulatory authority, or to protect our legal rights.

Business Transfers

If we undergo a business transition such as a merger or acquisition, your data may be among the assets transferred, subject to the same protections outlined in this policy.

Data Security

We implement appropriate technical and organisational measures to protect your personal data against unauthorised access, alteration, disclosure, or destruction. These measures include secure data storage, encryption where appropriate, access controls, and regular security assessments.

However, no method of transmission over the internet is completely secure. While we strive to protect your personal data, we cannot guarantee absolute security.

Data Retention

We retain your personal data only for as long as necessary to fulfil the purposes for which it was collected, including satisfying legal, accounting, or reporting requirements.

For client data, we typically retain records for seven years following the conclusion of our engagement, in line with professional and regulatory requirements. Website visitor data is retained for shorter periods as outlined in our cookies policy.

When we no longer need your personal data, we will securely delete or anonymise it.

Your Rights

Under UK data protection law, you have several rights regarding your personal data:

Right to Access

You can request a copy of the personal data we hold about you.

Right to Rectification

You can ask us to correct inaccurate or incomplete personal data.

Right to Erasure

In certain circumstances, you can request that we delete your personal data.

Right to Restrict Processing

You can ask us to limit how we use your personal data in specific situations.

Right to Data Portability

You can request a copy of your data in a structured, commonly used format.

Right to Object

You can object to processing based on legitimate interests or for direct marketing purposes.

Right to Withdraw Consent

Where processing is based on consent, you can withdraw that consent at any time.

To exercise any of these rights, please contact us using the details provided below. We will respond to your request within one month.

Cookies and Tracking Technologies

Our website uses cookies and similar technologies. For detailed information about the cookies we use and your choices, please see our separate Cookies Policy.

Third-Party Links

Our website may contain links to third-party websites. We are not responsible for the privacy practices of these external sites. We encourage you to review the privacy policies of any third-party sites you visit.

Children's Privacy

Our services are not directed at individuals under the age of 18. We do not knowingly collect personal data from children. If you believe we have inadvertently collected information from a child, please contact us immediately.

Changes to This Policy

We may update this privacy policy from time to time to reflect changes in our practices or legal requirements. We will post any changes on this page and update the "last updated" date. For material changes, we may provide additional notice or seek your consent where required by law.

Contact Information

If you have questions about this privacy policy or how we handle your personal data, please contact us:

Email: [email protected]
Postal Address: 142 Colmore Row, Birmingham, B3 3AP, United Kingdom

Complaints

If you're not satisfied with how we've handled your personal data, you have the right to lodge a complaint with the Information Commissioner's Office (ICO), the UK supervisory authority for data protection matters.

ICO Contact:
Website: ico.org.uk
Telephone: 0303 123 1113